Information required on stationery

Your stationery is used to project your personal or business image to your suppliers and customers. However, you must take into account that there are also legal requirements about the information that your stationery must include, for example your VAT number and your company’s registered address.

When developing your business image, the types of stationery most businesses are likely to require include:

  • Letterhead paper – A4 stationery containing your logo and contact details for your correspondence with customers and suppliers
  • Compliments slips – usually cut-down versions of your letterhead paper, typically attached to documents or cheques that you’re sending out
  • Business cards – a handy credit-card sized format for your logo and contact details

Legal Requirements – There are also legal requirements depending on the type of business that you run.

Sole Traders

There is no requirement for sole traders to register a business name. They can trade under their own names or choose a different business name. However, if as a sole trader you choose something other than your own name for the business, you will have to include your own name and the business address on all business letters, orders and receipts. Invoices must state your VAT registration number if applicable


Legally a company must state on letters, orders, invoices and receipts the names of all partners and the address of the principal office or alternatively indicate where a list of partners may be inspected. Invoices must state your VAT registration number, if applicable.

Limited Companies

Limited companies must show the name of the company, the country of registration, the company registration number, the address of the registered office and the address of its place of business, if different. If you decide to list the names of the directors, every director must be shown.